PRIVACY POLICY

At YWAM Ustroń, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with us through our website, application forms, emails, or any other form of communication. We process all personal data in accordance with the applicable data protection laws, including the General Data Protection Regulation of the European Union.

 

1. Data Controller

The data controller responsible for your personal data is:

YWAM Ustroń
Szpitalna 68,

Ustron, 43-450

SL, Poland

Email: info@ywampoland.org

 

2. What Data We Collect

We may collect and process the following categories of personal data:

• Name and contact details including email address, phone number, and postal address

• Date of birth and nationality

• Religious background and testimonies (if voluntarily provided)

• Emergency contact information

• Passport and visa details (for international applicants)

• Payment or donation information

• IP address and browser data when visiting our website

 

3. Legal Basis for Processing

We process personal data under the following lawful bases:

• Your consent

• The necessity of processing for the performance of a contract or pre-contractual measures

• Compliance with a legal obligation

• Protection of vital interests

• Legitimate interests pursued by YWAM Ustroń, provided those interests are not overridden by your data protection rights

 

4. How We Use Your Information

We use your personal data for the following purposes:

• To process applications for schools, training, events, or volunteering

• To manage communication with you regarding your involvement with YWAM

• To process donations and maintain donation records

• To meet legal and regulatory obligations

• To improve our website and communication

• To ensure the safety and well-being of participants during our programs

 

5. How We Store and Protect Your Data

Your personal data is stored securely on servers and systems with appropriate technical and organizational measures in place to prevent unauthorized access, alteration, or loss. Access to your data is restricted to authorized personnel only.

 

6. Sharing of Data

We do not sell or rent your personal data. We may share it with:

• Partner YWAM organizations in other countries where you apply for outreach or further training

• Service providers who support our operations (such as email services or secure payment processors)

• Legal authorities when required by law

All third parties are required to comply with data protection regulations and treat your data confidentially.

 

7. International Transfers

Where we transfer personal data outside the European Economic Area, we ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or adequacy decisions for specific countries.

 

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

• The right to access your personal data

• The right to rectify inaccurate or incomplete data

• The right to erase your data under certain conditions

• The right to restrict or object to the processing of your data

• The right to data portability

• The right to withdraw your consent at any time

• The right to lodge a complaint with the Polish Data Protection Authority (UODO)

To exercise any of these rights, please contact us at info@ywampoland.org

 

9. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, and reporting obligations. After this period, data is securely deleted or anonymized.

 

10. Cookies and Website Analytics

Our website may use cookies to improve user experience and analyze web traffic. Cookies are small text files stored on your device. You can configure your browser to reject cookies or alert you when they are being used.

 

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our data practices. We encourage you to review this policy periodically.

 

Contact

If you have any questions or concerns about this Privacy Policy or your personal data, please contact:

YWAM Ustroń
Szpitalna 68,

Ustron, 43-450

SL, Poland
Email: info@ywampoland.org